We (Galapagos NV, “Galapagos”, “we,” or “us”) are committed to ensure the protection of personal data of all individuals who are currently collaborating with us, including applicants. Your personal data are handled and protected with the utmost care, in accordance with the requirements imposed by European and local data protection laws.
In this privacy notice we explain the principles that we apply, in our capacity as a controller, when we process your personal data. It applies to all personal data that is collected and processed in any format, whether electronic or paper.
1. The personal data we collect and why we collect it
In case you apply for a job opening, in case of a spontaneous job application or in case we receive your information from an employee who refers you, the following personal data can be processed for the job application procedure:
We collect and process these personal data to evaluate the possibility of entering into an employment contract with you.
For specific roles, we may collect your health data such as your medical records to assess your working capacity for the job.
2. How do we collect your personal data
We usually collect personal data directly form you when you apply on our website, but we might collect your personal data from other sources, such as recruitment agencies, professional social networks and former employers or via an employee who refers you for a job position.
Our Recruitment Software Recruitee (https://recruitee.com/en/privacy) also allows applicants to submit applications through LinkedIn (https://www.linkedin.com/legal/privacy-policy) or Indeed (https://www.indeed.com/legal).
3. How long we keep your personal data
If you have been selected for the position, relevant personal data will be transferred to the HR department to create your employment contract and build you profile within the company database. All your personal data that is no longer necessary for a specific purpose will be deleted from our system. If you have not been successful for the position for which you have applied, we will ask for your consent to keep your personal data for a period of 2 years in order to inform you about new positions that may be of interest to you. In case of a spontaneous application or in case we received your information from someone who referred you, your personal data will also be kept for 2 years. After the 2 years period, all your personal data will be automatically deleted from our system.
4. Disclosure to third parties
We obtain assistance of a third-party recruitment software called Recruitee for the abovementioned purposes. Your personal data is entered into the Recruitee database, which is hosted on a server in the EEA. Recruitee has been required to process your personal data only in accordance with our instructions and to maintain reasonable security of such personal data.
In addition, personal data may be disclosed to authorized persons dealing with claims and investigations, law enforcement authorities, legal advisors and public authorities if needed to comply with a request or for the establishment, exercise or defense of legal claims.
It may occur that data about you is shared within the Galapagos group of companies if this is necessary to achieve specific purposes. We take appropriate measures to ensure that all the entities of the Galapagos group are submitted to the same or equivalent data protection rules.
As a general rule, the data that we collect from you is not transferred outside the EEA. If we, in exceptional circumstances, do transfer data outside the EEA, we will ensure it is protected employing the following safeguards:
5. Security of processing
We acknowledge our responsibility to ensure an appropriate level of security with regard to your personal data. Therefore, we have implemented various technical and organizational security measures in order to protect the personal data against loss, alteration, accidental or unlawful destruction, unauthorized disclosure of, or access to the personal data.
6. Your rights
When we collect and process your personal data, you can exercise the following rights :
7. Changes to this Privacy Notice
Changes to this Privacy Notice can be made from time to time, in accordance with international and local data protection laws. When we change the content of this Privacy Notice, we will change the date and version number of the ‘last update’ of this Privacy Notice.
If you have any questions or comments with regard to the content of this Privacy Notice or if you want to exercise one of your rights in relation to the data processed by us, you can contact our Data Protection Office by sending an email to firstname.lastname@example.org.